All U.S. employers must now use the new Form I-9 (employment eligibility verification form) that was released by the U.S. Citizenship and Immigration Services in November. The old form (stamped “Expires 03/31/2016” in the upper right-hand corner) is no longer being accepted.
The new version (stamped “Expires 08/31/2019” in the upper right-hand corner) includes helpful revisions, which were designed to clarify previously existing ambiguities and also make the form easier to fill out electronically.
Importantly, I-9s completed electronically still need to be printed and hand-signed by the new employee, unless the employer has created a version of the Form that complies with 8 CFR 274a.2(e) through (i).
As a reminder, the 1986 Immigration Reform and Control Act (IRCA), prohibits employers from hiring employees, including U.S. citizens, without first verifying their identity and confirming that proper authorization to work in the United States exists. Form I-9 is used to ensure that an employer has completed the necessary verification for all new hires.
Employers should train all employees who complete I-9s on the new form immediately and begin using it for all new hires.